Maesbury Broadplace Constitution

  1. Name:
    The name of the organisation shall be the Maesbury Broadplace
  2. Membership:
    All local residents shall be entitled to membership, subject to satisfactory completion of a registration form and payment of an annual subscription to be determined by the Committee. The definition of 'local' shall be determined by the Committee as circumstances require.
  3. Objectives:
    1. To provide a broadband internet connection for use by the members, and to provide any other activities using related computerised/digital equipment.
    2. To raise funds for the replacement and upgrading of all equipment as required.
  4. Location:
    1. The Maesbury Broadplace shall be primarily based at the Coed-y-Rae Community Tea Room, but facilities may be made available elsewhere at the discretion of the Committee.
    2. The owners of the Tea Room shall be the Broadplace Co-ordinators, and shall be ex officio members of the Committee.
  5. Status:
    The Maesbury Broadplace shall be non-profit making. Any income shall be retained for future investment.
  6. Charges:
    1. Members shall not be charged for using the equipment within the main premises, but may only use equipment in the tea-room during public open hours if they are also tea-room customers.
    2. Groups may be charged for use of the building, by the owners at their discretion, but subject to prior agreement with the Committee.
    3. Equipment may be hired for use elswhere at the discretion of Committee and for fees to be determined by the Committee.
    4. Visitors, who are not local residents, may use the equipment for fees to be determined by the Committee. The definition of 'visitor' shall be determined by the Committee as required.
  7. General Meetings:
    1. An Annual General Meeting shall be held at a time and place to be determined by the Committee.
    2. All members shall be entitled to vote. All decisions, except those specified below, shall be by simple majority vote.
    3. Extraordinary General Meetings may be called by the Committee or by a petition of 30 voting members.
  8. Elections:
    1. A Committee of 8 members shall be elected at the AGM.
    2. Between AGMs the Committee shall be empowered to co-opt members to fill any vacancies until the next AGM, and may co-opt a further three members for specific roles.
    3. The Committee shall elect a chairperson, secretary, treasurer and any other officers as required.
  9. Committee Meetings:
    1. Meetings shall be arranged at times and places agreed by the Committee.
    2. Between meetings discussions shall continue via the Broadplace email group.
    3. All members are entitled to attend committee meetings with 7 days prior notice. Opportunities to address the Committee shall be available at the Committee's discretion.
  10. Volunteers:
    1. Volunteers shall be recruited and vetted by the Committee, to work under the supervision of the Broadplace Co-ordinators, and to provide a variety of activities for the local community.
    2. All volunteers shall be invited to join the Broadplace email group to participate in a non-voting capacity.
  11. Other matters:
    Any issues not specifically referred to in this Constitution may be determined by the Committee.
  12. Dissolution:
    1. Dissolution of the Broadplace may be effected by a 75% majority vote of those attending a General Meeting.
    2. Upon dissolution all assets shall be transferred to other non-profit organisations selected by the members.
  13. Alterations:
    Alterations to this constitution may be made by a 75% majority of members attending a General Meeting.
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